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HR Monthly June 2006 Edition

Records management is more than just filing paperwork, there is a process that must be followed to ensure the adequate management of our records. Records must be managed in a prescribed manner that promotes integrity, reliability, confidentiality and sustainability for that record.

Attached is the State Records flow-chart entitled 'Creation to Archive', which details the process that must be followed to adequately manage records within a State Government agency. Follow this process to ensure you are managing your records adequately.

Creation to Archive Flow Chart.pdf

For many people, the difficulty with records management begins with being able to determine whether a specific record is classed as an 'official' record, or whether the record can be destroyed according to 'normal administrative practice'...

Walter Jackson is a Ngarrindjeri man that utilizes cultural knowledge as avenues to motivate and inspire other Aboriginal and non-Aboriginal people to participate in cultural activities. Walter was recently awarded with the Office for Young Indigenous Achiever Award for South Australia. Walter’s visual art is a reflection of his understanding and knowledge of his land.

Disposal is the process by which official records of a government agency are either destroyed, retained or transferred between agencies...

In order for Health Units to be meeting the Adequate Records Management Standard, it is essential that all staff are aware of their responsibilities and obligations. Staff involved more heavily with the day-to-day management and maintenance of records management practices within health units, therefore require more specific, specialised training in such areas as retention and disposal, records classifications and archiving records....